How to Work Remotely in a Different Time Zone

It is likely that a truly great teammate will contact you when they start to work the next day. In short, make sure you take everyone’s time zone into account when setting meeting times. In order to avoid inconveniencing the same people repeatedly, you may want to rotate the start time. When introducing yourself, let your colleagues know your schedule and preferred communication channels. Give an example of a situation when you’re able to be contacted — even though you’re off-the-clock. When you have a colleague in Portugal and another in India, it’s harder to keep track of time.

How do remote employees track hours?

  1. Get regular updates on who's working on what.
  2. Set start and end dates for each task.
  3. Use timers and timesheets to keep a record of work hours.
  4. Automated attendance and track employee activities.

Right now, I’m the only person in Australia working in a company of 70+ people, spanning 12 different timezones. Provide these tools to your employees so they can use them effectively. As a result, you’ll be able to close any cultural communication gaps, which will lead to a more respectful and productive work environment. Calendar searches the open time slots in your connected calendars when you need to schedule a meeting. Adding or removing times and selecting meeting length are customizable options.

Need to source and hire remote software developers?

Messaging apps like Slack can be effective for teams that need to stay updated synchronously, but email might be better for teams using an async method. In this scenario, companies must adopt flexible communication methods instead of traditional channels. Asynchronous communication can be an efficient approach to operating in different time zones.

  • Another significant drawback of different time zones and remote jobs is distraction.
  • Trello, Basecamp, and Asana are project management tools that keep track of what everyone is working on as it progresses through the pipeline.
  • As a manager it is important to keep the working hours of your employees under control.
  • But remote teams can fall into the “I’m online, so I’m being productive” trap, too.
  • Your team will likely get more done, and you’ll be able to provide better support for your customers—but you’ll also need to figure out how to make the world feel a bit smaller.
  • This worked out well, except if I wanted to do touristy things that were only open in the morning, because I couldn’t always get up quite that early going to bed at 2am or later.

Working with colleagues in different time zones can be challenging. Here are some time management tips you can use to stay on top of your schedule. Determining whether you build an organization with core hours or one that transcends time zones is ultimately your choice. Whichever way you go, it’s best to be sure to explicitly define how you think about time with your team, and then to incorporate this into your team agreement.

Challenges of working across time zones

It’s all part of the challenges of working in different time zones, but it’s easily resolvable. After reflecting on what it’s like to work in a one-person timezone, I thought I’d share a bit more about what I’m working on and how I do it while most of my colleagues are offline. I hope some of the background and tips below might be useful to anyone experience anything similar or building a team with people across the globe.

This leads to a better run company, less stress, and higher quality work. Not to mention that if all time zones are covered, then the company can serve its customers 24/7 without the need for late-night shifts. This is why study after study after study has shown remote workers to be more productive than their in-office colleagues. Diverse teams made up of remote team members from around the world, especially in management positions, escape local echo chambers and build truly world-class products. Working across time zones is tricky, but the benefits outweigh the costs if you have the right culture, processes, and follow best practices.

How to Work From Home: 24 Tips From People Who Do It Successfully

When we ruled out flying in 2020, we adjusted by working remotely across time zones, cultures, and homes. We sometimes treaded into new projects not knowing how hard it was going to get with this new arrangement. We’d like to share our learnings and tips so that future teams don’t have to feel as much growing pain as we did. And a Gallup survey from late 2021 found that 45% of the US workforce was remote at least some of the time and that most planned to stay that way. A survey from 2022 found that 56% of full-time jobs are “remote capable.” While many jobs have requirements on which states or countries employees can work from, some do not. Employees and freelancers who are able to have spread out across the US and the globe — creating large time differences between them and the people they work with.

working remotely in a different time zone

To learn more about key aspects of working with international or remote teams, check out these blog posts on hosting virtual meetings, working with global teammates, and international communication tips. Splitting your hourly schedule around your team’s timezones allows you to be more available for meetings or quick communication with your international colleagues without ignoring the colleagues in your office. It will also ensure that you’re available to your international department without needing to stay up all hours of the day.

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